COMMERCIAL ESCROW ASSISTANT

Job Description:

OLD REPUBLIC TITLE

Summary:
Processes and responsible for pre-closing matters on each file; makes sure tax certificates and surveys are in file; orders payoffs; makes sure any authorization documents are in file; verifies legal description with commitments and surveys; receipts funds for closing, disburses funds, records documents, prepares title policies, and puts file in audit order.

Essential Functions:

• At a minimum, the ability to work your scheduled office hours, Monday through Friday.
• Must be personable, positive and a professional representative of the Company.
• Regular consistent attendance is required, that could include attendance at after hour Company events.
• Ability to accept supervision.
• Must be able to get along with others, i.e., peers, supervisors, external and internal customers, and vendors.
• Ability to interact effectively and professionally with all levels of management, employees and customers by email, phone and in person.
• Ability to work overtime as requested and approved by supervisor.
• Verify tax certificates are complete and accurate.
• Verifies legal description matches the description in commitment and on survey.
• Obtains payoffs and any invoices that will appear on settlement statement.
• Assists closer in preparing settlement statement.
• Requests permission from lender for authorization to fund; receipts in monies; balances file; disburses funds; and sends out payoffs
• File all documents to be recorded in appropriate counties and/or state.
• Prepares pro-forma policy and final policy and sends to appropriate parties.
• Places file in audit order and prepares file for scanning.
• Regular consistent attendance is required and could include after hour Company events

KNOWLEDGE/SKILLS/EXPERIENCE REQUIRED:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to prioritize and handle multiple projects.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite and Outlook.
• Accurate typing and computer proficiency required.
• Minimum one year experience as an escrow assistant.
• Strong organizational skills, detail-oriented, with aptitude for performing mathematical and accounting functions.
• Must have a professional demeanor and appearance.

PHYSICAL/MENTAL DEMANDS:

• Must be able to work under pressure of deadlines be flexible with disruptions throughout the workday.
• Ability to maintain a courteous, business-like composure in both the office and social/marketing situations.
• Must be able to work approved and requested overtime, by supervisor.

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We offer a competitive salary, and an excellent benefit package including health, life, and disability insurance; paid time off; and retirement plans