The Coordinator of Vendor Management is responsible for providing support for the Vendor Management Team by responding and handling administrative tasks and assisting with documentation management. The Coordinator will manage multiple requests at a time and will support the organization and maintenance of the Vendor Management repository.
Essential Functions
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Provide comprehensive administrative support, including scheduling, organizing meetings, document preparation, and managing communication flow.
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Assist in maintaining accurate and up-to-date vendor documentation within the Vendor Repository, helping to organize contracts, insurance documents, and service descriptions.
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Support the coordination and logistics of vendor diligence reviews and evaluations, ensuring smooth operation and timely completion of tasks.
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Facilitate effective communication by assisting with the preparation and dispatch of correspondence to vendors and internal stakeholders.
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Assist in the preliminary stages of contract and Non-Disclosure Agreement (NDA) administration by gathering essential information from stakeholders and Vendors, facilitating the review of agreements for key terms and conditions, and ensuring the prepared documents are accurately routed for further review and approval.
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Provide support in compiling information and documentation necessary for compliance checks and internal reviews.
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Provide support in evaluating vendor pricing structures and contributing to the analysis of return on investment (ROI) for vendor services and products.
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Support the preparation and presentation of ROI reports.
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Other related tasks as required.
Essential Knowledge, Skills, & Abilities
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Demonstrated ability to work with a pleasant, reliable, and responsible approach to work.
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Proficiency in Microsoft Office applications.
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Excellent phone etiquette & communication skills, both verbal and written.
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Good interpersonal skills.
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Well-organized, with the ability to multi-task.
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Self-starter with demonstrated ability to work without direct supervision, work on multiple projects at once, establish work priorities, and manage time in order to meet deadlines and goals.
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Proficient in handling multiple phone lines.
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Service oriented.
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Mortgage industry knowledge helpful but not required.
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Commitment and ability to cultivate a diverse and inclusive work environment.
Education
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High School Diploma or equivalent.
Experience
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Two (2) or more years administrative/clerical experience in a professional setting.
Compensation and Benefits
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Covius offers an extensive benefits package for all employees, including medical, dental, vision and 401(k)!
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Compensation: $18.50 to $23.13 an hour depending upon relevant work experience, education and other factors.
Application Guidelines:
For best consideration, please submit your resume and application materials by May 8. Review of applications will begin immediately.
Working Conditions
Work is performed in a climate controlled indoor administrative office setting. The noise level in the work environment is usually quiet to moderate, depending upon the office or meeting location.
Physical Demands and Activities
While performing the duties of this job, the employee is frequently required to communicate. The employee frequently is required to remain stationary. The employee is frequently required to move about the office, operate a computer and other office machinery, such as calculator, copy machine, and computer printer; frequently position self to maintain files; occasionally moves boxes weighing up to 10 lbs. Close and distance observation required with ability to observe objects at close range in presence of glare or bright lighting (e.g., computer screen). Must possess the ability to communicate information and ideas so others will understand and have the ability to interact with external and internal stakeholders.
Covius is committed to equal opportunity in all employment practices to all qualified applicants and employees without regard to race, color, religion, gender, gender identity, age, national origin, pregnancy, disability, genetics, marital status, military or veteran status or any other protected category as established by local, state, and federal law. This policy applies to all aspects of the employment relationship including recruitment and hiring, placement, promotion, transfer, compensation, disciplinary action, layoff, leaves of absence, training, and termination. All such employment decisions will be made without unlawful discrimination based on any prohibited basis.
The essential functions, working conditions and physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Please note that all job descriptions are not intended to be all-inclusive. This job description is not designed to cover all activities, duties or responsibilities that are required of the employee for this job. Employees may be required to perform other duties at any time with or without notice to meet the ongoing needs of the organization.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
