Position Details
Position Information
Recruitment/Posting TitleOperations CoordinatorJob CategoryURA-AFT AdministrativeDepartmentEngn - Computing ServicesOverview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Operations Coordinator for the School of Engineering. Reporting to the Manager Facilities. Dean’s Office of Engineering, organizes, administers, and coordinates multiple facets of programs, projects, and/or processes with the planning, preparation, evaluation, and control of communications, events, records, statistics, reports, and documents.
Among the key duties of the position are the following:
Among the key duties of the position are the following:
- Maintenance of security, facilities, billing records, and databases for the School.
- Provides support to the Manager with regards to space and facilities planning and administrative support including mail and package receiving and recording, payroll, purchases, accounts payable, reimbursements and record keeping.
- Interprets agreements and ensures accuracy of deliverables.
- Assists with the undertaking of on-site evaluations of projects and services, assesses service levels and tracks project progress, and prepares appropriate recommendations.
- Oversees the operation of satellite office(s) including people, budget, and facilities.
- Develops and maintains effective relationships with various public and private institutions and agencies to assess project requirements, modifications, or innovations.
- Performs professional work that requires knowledge of general program coordination practices and the application and use of concepts, theories, and terminology of the organization.
- Serves as liaison with various public and private institutions and agencies to determine special project requirements, modifications, or innovations.
- Ensures accurate and timely processing of requests and actions, and professional, prompt, and courteous service to clients, purchasing, personnel, space and facilities planning and implementation; and may oversee business processes.
- Provides assistance and technical support for telecommunications design activities while assisting in the review/assessment of user needs.
- Performs feasibility studies for small projects and/or assist in the evaluation and selection of equipment.
- Work involves participation in the planning of all Engineering concerned phases of telecommunications services and in the development of proposals for equipment and services to improve existing telecommunications systems.
- Contact is required with employees and officials at various levels, as well as with the office of Telecommunications and its vendors.
- Maintains telecommunications records and provides reports and recommendations for the most cost-effective technical arrangements of switching devices and network.
- Trains personnel in the use of products and services.
- Performs other related duties as required.
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Qualifications
Minimum Education and Experience
- Requires a bachelor’s degree in business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
- Plus two (2) years of relevant experience.
- Requires good communication skills and computer literacy.
- Requires knowledge of the university environment, and computing systems, namely RIAS and Payroll are critical.
- Familiarity with general construction terminology.
- The ability to research, compile data and formulate reports and deliverables on a consistent and timely basis are critical.
- Construction/facilities maintenance experience.
- Must be able to lift up to 75 lbs
- Must have vehicle to travel to satellite facilities on and off of campus.
Posting Details
Posting Number24ST1236Posting Open Date05/30/2024Special Instructions to ApplicantsRegional CampusRutgers University-New BrunswickHome Location CampusBusch (RU-New Brunswick)CityPiscatawayStateNJLocation Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:
