YOU SHOULD HAVE
- 3+ years of experience in Expo Management
- Extensive budget management skills
- Strong leadership skills and ability to manage a team of vendors and event staff
- Excellent computer skills including experience with Microsoft Office suite, Google Suite & Drive, AirTable and/or Quip program experience preferred; Monday.com experience is a bonus
- Highly detailed and able to muti-task with limited direction
- Self-starter
- Ability to work independently, in a team, and as a report to a project lead
- Thrive on supporting and working collaboratively with different workstyles, teams, clients seamlessly
- Successfully perform in a high stress, fast-paced environment
- Accept changes with short notice and tolerate frequent interruptions
- Ability to maintain high levels of confidentiality
ESSENTIAL RESPONSIBILITIES
- Main point of contact and consultant for the client and client team stakeholders
- Connect the dots between what is happening inside the expo and externally across the full event team
- Manage the expo budget
- Manage all logistics related to expo (or booth), acts as the single point contact for needs or changes
- Manage templates and deliverables including overall expo spaceplan
- Run client and stakeholder meetings and manage overall meeting ROB
- Identify decisions needed from the client (floorplan layout, overall expo inclusions, F&B, signage, theater content, etc) and work with team to present recommendations to client
- Manage Opus expo workstream meetings and change management process, agendas notes, action items, and delivery
- Review and oversight of design review process; ensure all logistics updates from version to version are captured and discussed prior to review with the client
- Identify opportunities for efficiencies across event workstreams (example: signage, temp staff, wayfinding, speaker management, etc)
COMPETENCIES
- Creative problem-solving skills
- Time Management Skills
- Task/project management
- Customer Focus
- Interpersonal Communication
- Professional written & verbal communication
- Presentation Skills
WHAT YOU CAN EXPECT IN RETURN
- Temporary position with potential for contract extension
- A collaborative, inclusive and enthusiastic team
- Flexibility in work schedules
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS:
Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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