Event Technology Project Manager – Scanning Support (Contract)

• 2+ years of experience in a relevant role
• Experience in Rainfocus
• Proven experience in pre-event project management and onsite session scanning management
• PREFERRED: Experience with event technology project management, onsite operations, and facilities management

• Schedule scanning workstream meetings to include workstream lead; take and distribute meeting notes 
• Collect and document device allocations per room/activation
• Support of final equipment counts to vendor based on key deadlines
• Support client lead with documenting exceptions (e.g. override capacity for standing room, override for attendee type for a sponsor attending their sponsored session) 
• Support client for dry run testing with vendor and documenting outcomes of dry run with platform vendor team for follow-up 
• Support development of setup plan, distribution process, and schedule during pre-planning. Support on-site documentation, including support plan and production schedule.
• Support event onsite
• Assist client workstream lead with load-in, setup, and testing by platform provider of scanning devices and coordinate the platform’s scanning team’s onsite needs (e.g., space and access to power to charge devices, ambassador trainings, and communication plans) 
• Assist with providing requirements and training to onsite temporary staff manager under direction of client workstream lead 
• Create onsite ambassador training materials with content provided by client scanning workstream lead 
• Train ambassadors onsite and assist with escalation/triage with vendor 
• Assist client scanning workstream lead in supporting ancillary scanning locations onsite
• Provide post-event wrap up metrics, documentation, and recommendations

• Displays strong critical thinking, organizational, and analytical capabilities.
• Manages own time to meet project deadlines and in a manner that supports others meeting their project deliverables.
• Demonstrates strong verbal and written communication and presentation skills, exhibiting confidence.
• Ability to effectively prioritize workload on multiple projects & events simultaneously.
• Successfully perform in high stress, fast-paced environment. 
• Accept changes with short notice and tolerate frequent interruptions.
• Ability to maintain high levels of confidentiality.
• Work cooperatively with other employees, vendors, and clients.
• Demonstrate resourcefulness, able to self-direct one’s own learning and development with support of peers and managers.
• Microsoft Office suite program experience (Outlook, Excel, OneNote); Excel and spreadsheet experience strongly preferred.
• Language skills - Ability to write reports, business correspondence, and procedural instructions. Ability to present information and respond to questions from managers, clients, customers, or the public. Ability to interact both on a one-to-one and group basis.
• Mathematical skills - Ability to apply concepts of basic algebra and geometry, fractions, percentages, ratios, and proportions to practical situations. Ability to create, monitor and understand budgets, debits, credits, and reconciliation.
• Reasoning skills - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.

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