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OFFICE ADMINISTRATOR
Cognite

   Location: Full-time hybrid

  Time: 2 weeks ago

Cognite - Office Administrator

Office Administrator

Bengaluru
Staff – Staff /
Full-Time /
Hybrid
About Cognite
Embark on a transformative journey with Cognite, a global SaaS forerunner in leveraging data to unravel complex business challenges through our cutting-edge Cognite Data Fusion (CDF) platform. We were awarded the  & . In the realm of industrial digitalization, we stand at the forefront, reshaping the future of Oil & Gas, Manufacturing and Energy sectors. Join us in this venture where data meets ingenuity, and together, we forge the path to a smarter, more connected industrial future.

Learn more about Cognite here

Our values
Impact: Cogniters strive to make an impact in all that they do. We are result-oriented, always asking ourselves.
Ownership: Cogniters embrace a culture of ownership. We go beyond our comfort zones to contribute to the greater good, fostering inclusivity and sharing responsibilities for challenges and success. 
Relentless: Cogniters are relentless in their pursuit of innovation. We are determined and deliverable (never ruthless or reckless), facing challenges head-on and viewing setbacks as opportunities for growth. 



We are seeking a skilled and proactive Office Administrator to oversee and manage all aspects of our Bangalore office. The ideal candidate will ensure smooth daily operations, maintain excellent facilities, and support office events and executive assistant activities. This role involves coordinating with multiple stakeholders to provide a professional, safe, and welcoming workplace environment.

Key Responsibilities:

Facility & Office Management:
Collaborate with facility management teams to ensure the office is clean, well-maintained, and functional.
Oversee security team, ensuring the safety of employees and visitors.
Oversee pantry/cafeteria, ensuring adequate food and beverage supplies, lunch coordination and maintaining cleanliness.

Visitor Coordination:
Front-desk and Ensure a seamless experience for customers and other guests, including arrangements for lunch, coffee, and other requirements.

Event Management:
Organize and oversee office events, including office parties, family day celebrations, and other employee engagement activities.
Partner with the HR team to plan and execute team-building and employee events.

Vendor & Resource Management:
Liaise with vendors for facility services, cafeteria supplies, and office maintenance.
Negotiate competitive rates with hotels, taxi service providers, and other vendors for visiting executives and employees.

Executive Assistance:
Provide support to the Managing Director as required, including booking meetings, managing schedules, and arranging travel as needed.

Compliance & Communication:
Ensure the office meets all safety and compliance standards.
Maintain excellent written and verbal communication skills in English for internal and external correspondence.

Qualifications:
Bachelor’s degree in any field
5-6 years of proven experience in office management roles within MNCs/corporate set-ups in Bangalore.
Strong communication skills in English, written and spoken english 
Strong organizational and multitasking skills with attention to detail.
Proficiency in MS Office Suite and other relevant tools.
Ability to negotiate effectively and manage vendor relationships.

 Join the global Cognite community!

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