Major Responsibilities

1st Priority - 35%   

Assist the Brand Representation Manager with administration of department budget, including monthly accruals, KIFAP tracking reports, and all PR/PO and vendor invoice processing.  Administer Dealer payments and billing for facility, signage and retail display program projects. Manage final Dealer billing sign-offs for NDLS.  Support department management in the deployment, and ongoing payment tracking (if applicable), of various programs affecting the Dealer network including but not limited to KIFAP, POS kits, EV vehicle specific kits, etc. 

2nd Priority - 30%

Support Department Managers with maintenance of Dealer records and files (electronic and hard copy), updating department databases, scanning and uploading documents and photos, and assisting with accurate and timely filing of records.  Complete data entry of all new facility information from buy/sells, relocations, renovations and signage upgrades.  Administer and coordinate all Department mailings to the Dealer body.

3rd Priority - 15%

Support the Brand Representation Managers in activities pertaining to the processing and review of sign proposals from the Dealer sign vendor, including collection of information and documentation from dealer files and records need to review and assess proposals.

4th Priority - 10%

Ad hoc special projects to support Department objectives, as assigned by Management and other duties as assigned.

5th Priority - 5%

Assist Department Management in meeting planning (incl. Regional and Dealer training) and meeting scheduling (RD Calendar), expense report processing, and travel arrangements.  Responsible for ensuring that policies related to travel and purchase requisitions are enforced with proper approvals.

6th Priority - 5%

Ensure the Department’s compliance with document retention, storage, and processes and procedures documentation. 

Education/Certification

•  Bachelor’s degree in Business Management or related major from an accredited college or university (work experience may be given consideration in lieu of a degree).

Overall Experience

•  Minimum three to five years wholesale or retail automotive or applicable business experience. 

Directly Related Experience

•  Project coordination, billing and payment processing, interaction with internal and external customers, SAP/FSM, and HR/Travel systems.

Position Requirements:

• Occasional travel may be required domestically and/or internationally

• May need to work additional hours outside of normal business hours as required by the job, including weekends or holidays

• Perform other duties as assigned

Skills

Competencies