JOB FUNCTION
The HR Operations Associate will report to an HR Operations Specialist and support the broader HR team on day-to-day activities and future initiatives. Responsibilities may include, but are not limited to:
- Work with members of the HR team to develop, implement, and maintain internal HR procedures and processes
- Manage all aspects of onboarding process for full-time and contingent workers; coordination with hiring managers and new hires, onboarding paperwork, conduct new hire orientations, manage tasks in onboarding ticketing software
- Liaise with the Recruiting team on background check initiation and processing
- Assist with personnel transactions; update bios, org charts, intranet, and monthly newsletters
- Maintain employee data in HRIS (Workday), including personal information, job changes, hiring, terminating, time tracking, absence, benefits, and more
- Prepare data analysis and fulfill data requests from various departments including employment verifications
- Design and coordinate an innovative Wellness Program to promote a healthy work culture for employees, including vendor due diligence, program marketing, event execution, and budget management
- Curate HR Ops content for internal monthly newsletter and keep intranet up to date
- Serve as a resource to employees on HR-related questions and issues
- Responsible for maintaining up-to-date labor law posters and assisting with annual regulatory filings.
- Maintain personnel files and conduct annual document retention review with outside counsel to purge files as needed
QUALIFICATIONS
The ideal candidate will have:
- A Bachelor’s degree
- 3+ years of relevant HR work experience, ideally at a financial services firm
- Ability to work in a dynamic, fast paced environment
- Innovative, creative thinker
- Proficient in Workday (preferred) or other HRIS systems, Excel and Powerpoint
The ideal candidate will possess the following traits:
- Strong interpersonal skills: working with new hires and others across the firm.
- Team-orientation: a willingness to work collaboratively and pitch in on ad-hoc tasks and requests
- to ensure all needs are met.
- Ability to work independently: manage tasks with minimal supervision and show initiative in problem-solving and decision-making.
- Efficient communicator: clear, direct communication is valued in a robust and busy work
- environment.
- Proactivity: an ability to recognize, anticipate and address needs with a strong sense of urgency.
- Sound judgment: demonstrated discretion with confidential information is required.
- Detail orientation: produce high-quality work with accuracy and thoroughness.
Viking is an equal opportunity employer. Questions about your candidacy and requests for reasonable accommodation in the recruitment process should be directed to .
