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EXECUTIVE ASSISTANT/OFFICE MANAGER
Cognite

   Location: Houston texasTx and houston tx

  Time: 1 week ago

Cognite - Executive Assistant/Office Manager

Executive Assistant/Office Manager

Houston, Texas
Staff – Staff /
Full-Time /
Hybrid
About Cognite
Embark on a transformative journey with Cognite, a global SaaS forerunner in leveraging data to unravel complex business challenges through our cutting-edge Cognite Data Fusion (CDF) platform. We were awarded the  & . In the realm of industrial digitalization, we stand at the forefront, reshaping the future of Oil & Gas, Manufacturing and Energy sectors. Join us in this venture where data meets ingenuity, and together, we forge the path to a smarter, more connected industrial future.

Learn more about Cognite here

Our values
Impact: Cogniters strive to make an impact in all that they do. We are result-oriented, always asking ourselves.
Ownership: Cogniters embrace a culture of ownership. We go beyond our comfort zones to contribute to the greater good, fostering inclusivity and sharing responsibilities for challenges and success. 
Relentless: Cogniters are relentless in their pursuit of innovation. We are determined and deliverable (never ruthless or reckless), facing challenges head-on and viewing setbacks as opportunities for growth. 



The Executive Assistant/Office Manager will be based out of our downtown Houston office at The Ion. Most of the responsibilities of this role will be supporting two executives:  Cognite’s Chief Revenue Officer (CRO) and our Americas (AMER) President, including traveling with them to support their events, as needed.  Your remaining time will be spent supporting the local Houston office with general office admin and management.  Cognite operates in a hybrid work environment and this role is expected to be primarily onsite 4-5 days per week, with some occasional flexibility for remote work.

What You’ll Do:

    • Executive Support:  Responsible for all aspects of Administrative support of the CRO (located in Boston) and Americas (AMER) President (located in Houston), as well as helping cover for other EAs/Office Managers as/when necessary. Duties to support these executives include: 
    • Meeting Coordination and Calendar Management:  Coordinate and manage calendars and meetings including team meetings, 1:1s, customer and partner meetings, networking during travel, etc.
    • Off-site Meeting Planning and Management: Plan and manage meetings and events for the Global Revenue team and for the Americas Leadership, including traveling to events to support the functions in person.
    • Travel Management: Coordinate and manage domestic and international travel arrangements for CRO and AMER President.
    • Prepare expense reports for the CRO and President
    • Travel and Schedule Flexibility:
    • As the CRO is a global role, with team-members worldwide, the ability to occasionally attend early morning meetings (7AM Central), is required
    • Travel with CRO and/or President to key events, to provide onsite administrative support, as needed.
    • Estimated travel 2-4 days per month plus one week per quarter
    • Other Executive support, as requested

    • Office management: Responsible for all aspects of office management and administrative support of the Houston office.
    • Ordering, maintaining, and restocking office supplies, snacks, & drinks
    • Ensure and oversee the cleanliness and organization of the Houston office space including kitchen, meeting rooms, and common space areas
    • Office Decorations, seasonally
    • Support Houston location for AMER meetings
    • Coordinate with IT (located in Austin) for all employee equipment needs
    • Present onsite to support welcoming new hires for their onboarding and providing them their equipment, and an office orientation/tour
    • Receive and distribute mail and other deliveries
    • Liaison with building management
    • Collaborate with Houston Office Manager on employee access  - building access / badges / parking / gym, etc.
    • Special projects and other responsibilities, as assigned

Who You Are

    • Bachelor's degree preferred
    • 3+ years of work experience supporting executive level management
    • Experience with online expense reporting (we use Expensify)
    • Proficient in GSuite (GMail, Sheets, Docs, Slides and Forms)
    • Proficient with Slack
    • Experience with online and hybrid meeting management (Google Meet, MS Teams, Slack Huddles, Zoom, etc)
    • Experience working in a high-tech startup/scale-up environment is preferred
    • Strong communication skills (verbal and written)
    • Detail-oriented and highly organized
    • Able to work collaboratively in a fast-paced, team environment
    • Self-starter who can manage multiple projects and meet deadlines
    • Able to work well under pressure
    • Flexible
    • Able to exercise good judgment and discretion with confidential or sensitive tasks
    • 15-20% Travel required; mostly domestic, occasional international travel may be required.
A snapshot of our many perks and benefits as a Cogniter
* Competitive Compensation including base plus bonus
* 401(k) with 4% employer matching
* Health, Dental, Vision & Disability Coverages with premiums fully covered for employees and all dependents
* Unlimited PTO + flexibility to enjoy it
* 18 Company Holidays including the week between Christmas & New Years
* Paid Parental Leave Program
* Employee Stock Purchase Program (ESPP)
* Employee Referral Program
* Company Paid Friday Lunch via DoorDash + Fully Stocked Fridges in the offices
* Join a team of 70 different nationalities

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