OPERATIONS COORDINATOR

• Execute a variety of administrative and daily office operations tasks, including, but not limited to, managing correspondence, filing, scanning, shipping, data entry, contact management, ordering supplies and tracking inventory, meeting agendas and notes.

• Support internal departmental communication for weekly staff meetings, special event/project meetings.

• Follow up with correspondence or call meetings as required.

• Contribute to team effort by accomplishing tasks, goals, directives, and providing input, feedback, creative ideas, and being solution oriented.

• Liaison for outside vendors as required: adherence to agreements, oversight of deliverables, contract enforcement on all sectors.

• Work with the team to help find creative solutions to problems as they arise.

• Manage and report all expenses: receipt tracking, submission and data entry into project budgets.

• Reconcile project credit cards.

• Coordinate and schedule travel, meetings, and appointments for managers, employees and recruits.

• In coordination with HR and other operations staff, supports employee engagement events by identifying engagement opportunities, contributing to monthly programming calendar and coordinating event activities as needed

• Supports after-hours internal event coordination

• Other duties as assigned, including cross-training into other departments.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To be successful in this role...

• High school diploma/GED required.

• 3 years of administration/production experience and/or holding a support role for individuals, teams, or organizations.

It would be nice to have...

• Experience managing complex schedules and deadlines.

• Experience working in a creative organization

• An interest in the arts

• Experience working in an environment where discretion regarding sensitive or confidential information was required.

Essential Skills and Abilities:

• Strong computer literacy required, proficient in Google Suite.

• Excellent critical thinking and creative problem-solving skills.

• Organized and self-motivated with a strong attention to detail.

• Excellent time management and organizational skills.

• Excellent interpersonal skills.

• Adaptable to changing needs and possess the ability to take on new tasks

• Must be agile and adaptable based on the needs of a dynamic work environment and collaboration with diverse teams.

Desired Characteristics and Qualities for all Team Members:

• Embrace and exemplify Meow Wolf Culture.

• Be enthusiastic about work and creating a transcendental guest experience.

• Listen and communicate with compassion and positivity.

• Demonstrate flexibility and a receptiveness to change.

• Willing to work outside the comfort zone to assist guests or fellow team members.

• Maintain professional courtesy and behavior at all times.

• Be a “People Person” - friendly, understanding, compassionate, positive.

• Maintain professional courtesy and behavior at all times.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

The employee will comply with company and OSHA standard workplace safety protocols. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.