JOB SUMMARY/BASIC FUNCTION:

This position manages day-to-day activities to ensure the department is running efficiently and meets the expectations and needs of customers and staff. Assists with the management/administrative aspects and has operational control of a range of projects. May work on assignments related to project development and management initiatives, internal operating procedures, business processes and policies.

The Department of Theatre, Film and Creative Writing serves as a partnership of programs focusing on the learning, practice, and interaction of the dramatic, cinematic, and literary arts. The Business Operations Coordinator is a member of the College of Arts and Sciences shared service business group, a vibrant staff community that supports the three distinct facets of the department.

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

60% of Time the Business Operations Coordinator must:

• Responsible for various processes and liaison with other units such as Human Resources, research support, financials, data management and communication
• Directs customer service and support functions. Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans. May lead efforts to recruit new employees with the goal of attracting and retaining qualified individuals. Manages quality assurance programs.
• Serves as liaison to other team members, including interacting with managers of different areas of the organization, presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.

35% of Time the Business Operations Coordinator

• Completes hiring of student, part-time temporary, and full-time employees
• Reviews and tracks payroll, ensuring accuracy
• Oversees the management and coordination of all fiscal reporting activities
• Manages departmental procurement activities via P-card, requisitions, and invoices
• Drafts and routes contracts for services and local engagement agreements
• Processes check deposits and Foundation reimbursements
• Review departmental P-card transactions, ensuring compliance with all applicable policies
• Completes budget transfers, journal entries, payroll corrections, and correcting entries as needed

5% of Time the Business Operations Coordinator

• Perform other duties as assigned

• Ability to multitask and delegate
• Excellent oral and written communication skills
• Demonstrated ability to work well under pressure and with tight deadlines
• Ability to perform a wide range of duties and tasks
• Ability to interact effectively as a member of a team and work collaboratively with faculty and staff

Bachelor's degree or equivalent experience

Preferred Qualifications:

• Knowledge of University policies, procedures, and systems preferred.
• Experience with financial processes in higher education strongly preferred.

Please submit a current resume and cover letter indicating your qualifications and interest in the position.

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

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