Posting Information
Posting Information
Posting Number2024534Posting/Functional TitleAdministrative Asst IIIUniversity Pay Plan TitleAdministrative Asst IIILocationSan MarcosDepartmentSTAR ParkRecruitment TypeOpen to AllJob TypeFull-TimeFunding SourcePermanentMonthly Salary$3,206.13 - $4,200Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Must be detailed oriented. Must assess the needs of the Division of Research, Directors, and Vice President for Research.
- Work directly with Directors, Vice President for Research, and staff.
- Software and hardware skills for completing purchasing, travel and reports.
- Typing; preparing documents and spreadsheets; knowledge of university policies and procedures.
- Front desk, telephone, and email etiquette; prepare concise documents.
- Interacting courteously with others.
- Work under pressure; work without supervision at times; research answers to problems
- Bachelor’s degree or some college level course work
- Minimum three years of experience as an administrative assistant
- Knowledge of University/Academic policies and procedures
The Administrative Assistant III provides administrative and clerical support to program chairs, department chairs, deans, or directors.
Job Duties
- Perform advanced administrative support duties and responsible for the administrative operations of STAR Park
- Maintain multiple calendars and manage room reservations
- Schedule, coordinate, gather information, and compile data as needed for events/meetings
- Maintain in-office accounts
- Collect data and prepare reports
- Generate customer invoices and purchase orders
- Deposit checks and monitor receivables
- Prepare and proofread reports, correspondence, and forms
- Organize mail-outs, copy and fax documents
- Monitor and/or order inventory and office supplies
- Set up and provide support for virtual and in-person meetings and events
- Answer multi-line phone, transfer calls, and take detailed messages
- Create positions, reclassifications, and new hires in PeopleAdmin
- Assist with travel arrangements. Prepare travel requests and reimbursements using Concur
- Greet, screen, and route visitors
- Perform other duties assigned
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Link• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
