Executive Assistant

Responsibilities

• Manage executive calendars by prioritizing inquiries and requests for meetings, event participation, speaking engagements, and other commitments. Make recommendations to ensure the day-to-day schedule is running smoothly and efficiently.
• Work with the executives and other team members to create agendas and content for key meetings, while also developing critical action items and next steps.
• Discern the proper channels for addressing issues/concerns.
• Compose important correspondence and documents requiring a broad knowledge of department operations, policies, procedures, and regulations.
• Schedule meetings on behalf of executives, with internal stakeholders and external partners/clients.
• Arrange travel including flights, rental cars, hotels and car services. 

Who You Are

• Bachelor’s degree.
• 7+ years of Executive Assistant experience in a fast-paced environment. Prior experience supporting multiple executives is highly preferred.
• Demonstrate superior communication, both written and verbal; comfortable interacting with staff at all levels and representing the ideas or position of the executives clearly and diplomatically, when needed.  
• Ability to adjust focus between “big picture” strategic work and day- to-day “to dos” with ease.
• A resourceful and proactive individual, who has an entrepreneurial spirit and thrives in a startup environment. 
• Able to work independently with little guidance - able to troubleshoot and ‘figure things out’ with a bias for action. 
• Able to keep calm under pressure and be successful in an ambiguous environment.
• Strategic thinker and strong problem solver with sound judgment.
• Super organized, great at multitasking and balancing different priorities. 
• Collaborative spirit and team player.
• Able to handle confidential information with a high level of professionalism and discretion.
• Proficient in Microsoft Office Suite (specifically PowerPoint and Excel), Google Office

Why Spotter

• Medical & vision insurance covered up to 100%
• Dental insurance
• 401(k) matching
• Stock options
• Complimentary gym access
• Autonomy and upward mobility
• Diverse, equitable, and inclusive culture, where your voice matters.