Responsibilities
HQ Operations
- Liaising with Suppliers - Maintaining good working relationships for best service.
- Maintaining canteen, bar, and wine cellar stock levels
- Maintaining stationery levels
- Processing Supplier Invoices
- New vendor onboarding
- Invoice submission, follow up, and filing
- Requesting cleaning supplies from our 3rd party cleaning service provider
- Monitoring the cleaner’s efficiency and effectiveness
- Liaising with Maintenance Team on any repairs required
- Upgrades of household/office hardware items where needed
Onsites
- Manage the HQ Onsite Calendar
- Confirm attendees with Team Lead
- Assist with Xapien’s Visa applications by providing copies of letters/evidence requested during travel visa processing.
- Block-book rooms at Sunborn
- Liaise with Team-Lead on the weeks agenda and required events (i.e. special stationary requirements; etc)
- Book events (Team building, i.e. E-Bike tours, etc)
- Plan and book catering (lunch and dinner)
- Send group email with:
- Local information - weather, power points, currency etc.
- Link to Health & Safety/dietary requirements form
- Check stock levels (soft drinks, wine, beer, snacks, masks & basic toiletries) and buy/order where necessary.
- Welcome-wagon for Xapiens
- Attend post-work events
- Events
- Assist the HQ Support Manager in;
-
- planning,
- organising, and
- delivering events
- VIP visits
- Assist the HQ Support Manager in;
- planning,
- organising, and
- Entertaining VIP visits
- Assist the HQ Support Manager in;
- Ad Hoc Task
- Assist the HQ Support Manager with any unplanned tasks arising from normal day-to-day operations.
Skills needed
- Exceptional communication skills, both verbal and written
- Exceptional interpersonal skills and networking ability
- Demonstrate a strong command for both English and Spanish languages
- Ability to translate complex/technical issues into easy to understand language for clients
- Strong attention to detail and analytical skills
- Empathy and a passion for delivering excellent service to clients
- Driven, self-motivated, collaborative and highly flexible team player approach
- Self-learner, and an avid problem-solver
- Knowledge of Bitcoin and Fiat currency payment rails
- Well versed in local and regional knowledge
Other requirements
- Alignment with Our Values and the Xapo Values-Driven Leadership principles.
- Reside in (or near) Gibraltar as this role would require you to work in the branch.
Why work for Xapo?
IMPACT GLOBALLY, WORK REMOTELY.
- Shape the Future: Improve lives through cutting-edge technology, work 100% remotely from anywhere in the world.
- Great work-life balance: Build amazing things with a balance of autonomy and collaborative teamwork. Set your own work schedule and make use of a flexible PTO plan when you need to recharge.
- Expect Excellence: Collaborate, learn, and grow with a high-performance team. Learn how you learn best - from books to conferences, you’ll get a yearly budget for your individual learning and development goals.
At Xapo, we prioritize consumer protection and adhere to regulatory requirements by ensuring that all Xapiens are accountable for upholding principles of fair treatment, transparency, and ethical conduct in their interactions with customers and stakeholders.
