ESSENTIAL FUNCTIONS
The daily responsibilities and functions of this role include although are not limited to:
- Project creation, tracking and coordination with internal stakeholders, partners and vendors to meet deadlines and budgetary compliance.
- Optimize and administer Alice & Maintenance Connection workload management platforms.
- Processing and tracking Purchase Order submission, delivery and payment.
- Audit and maintain inventory & assist with asset management.
- Identify trending or underlying issues and draft solutions & instructions for team members and associates.
- Work with vendors to maximize training knowledge of products and services.
- Perform audits of system access and inventory to ensure accuracy.
- Review contract & cost of reoccurring expenses to ensure compliance.
- Organization of all Engineering & IT inventory, spaces, and vehicles to promote safety and efficiency.
QUALIFICATIONS
- High School Diploma or equivalent
- Knowledge of Microsoft Office applications, Workload Management, and Purchasing processes
- Ability to balance multiple priorities while meeting deadlines.
- Willing and able to learn and adapt to new software and processes.
- Excellent written and verbal communication skills.
- Must be able to work independently and as part of a team while remaining detail oriented.
- Must demonstrate effective time management.
- Ability to work Weekends, Holidays and after-hours as needed.
PREFERRED
- Experience with Workload Management, ticketing & project tracking software.
- 1 year of previous Luxury hotel experience
- 1 year of experience in either IT or Engineering fields
- Building Automation & Lighting control systems
PHYSICAL REQUIREMENTS
Must be able to exert well-paced ability to maneuver around the campus. Must be able to lift up to 40 lbs. on a regular and continuing basis. Must be able to walk, stand, sit, climb, bend, stoop, squat and stretch to fulfill tasks. Must have finger dexterity to be able to operate office equipment and perform repairs.
The pay scale* for Office Coordinator is $25.67.
*The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position. Please let us know if you have any questions.
In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
