Project Coordinator
Description
We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals , a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about , see what it’s like to and explore recent and at . Join us to make an impact today!
The role at a glance:
NBBJ’s New York Experience Design / ESI Studio is currently seeking a full time Project Coordinator to join the Project Management team. The coordinator will support the Project Management department and play a critical role in supporting the process to from concept design through installation of our projects. We create large-scale installation projects, and the coordinator is responsible for helping to plan, organize and track these projects, working with top designers in the field of experiential and media design.
This role encompasses both design and production workflows at the intersection of physical and digital disciplines. In addition to the responsibilities as a Project Coordinator, the position includes responsibilities to support our two Creative Principals in the New York office. This requires an ability to manage a fast-paced daily schedule, ensuring the Executives remain on-time and on-task and supporting them with preparation materials.
In your new role, you will:
- Multitask - Be able to work with different teams on multiple projects.
- Be a team player.
- Work collaboratively with an internal multidisciplinary team.
- Support Media Producer or Software Technical Director in team organization, task tracking and communication.
- Be interested and enthusiastic about experience design, and emerging technologies
- Solve problems - Resourceful, innovative and proactive approach to problem solving and finding solutions.
- Be a self-starter - Proactive working style, with strong sense of self-initiation.
- Have an excellent communication style
- Be able to articulate their ideas and communicate clearly
- Able to capture and consolidate client feedback
- Effectively communicate with project teams, partners and vendors
- Be an efficient planner and organizer.
- Coordinate project teams, scheduling meeting and reviews
- Track tasks and next steps for the team
- Organize client, partner and team feedback
- Manage complex calendars
What you will need to succeed:
- Minimum of 2+ years’ experience in administrative support role; experience in an architecture/design firm a plus
- Highly organized with the ability to efficiently use time and synthesize information.
- Careful attention to detail
- A high degree of professionalism and confidentiality around sensitive issues
- Strong writing and communication skills
- Collaborative and comfortable working in teams
- Comfortable with a range of software applications, including: Microsoft Office (Word, Excel, Powerpoint, Teams), Zoom, light skills in Adobe Creative Suite
- Ability to start and complete tasks with little input and ask strategic questions to further projects
- Strong professional communication skills and the ability to harmoniously collaborate and work with others are critical for success in this role
The annual base pay range for this role is anticipated to be between $62,000 and $72,000. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.
Why choose NBBJ?
We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.
- NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
- Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
- We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
- In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
- We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
- Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.
NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.
NBBJ does not accept unsolicited resumes or similar submissions from third party recruiters or employment agencies. Any unsolicited materials received by NBBJ from a source other than an individual candidate will be considered NBBJ property and NBBJ reserves the right to pursue and hire candidates referred to us without any financial obligation to the third party in question. If you are interested in becoming an approved NBBJ external recruiter, please contact a member of the NBBJ Talent Acquisition Team.
