Accounts Payable Specialist
Description
We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals , a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about , see what it’s like to and explore recent and at . Join us to make an impact today!
The role at a glance:
We are looking for someone with a can-do attitude and enjoys the challenge of a high volume, fast moving and ever-changing design firm. This role requires excellent communication skills, strong attention to detail and the ability to respond quickly and tactfully to requests with kindness and compassion. If you are able to deliver professional customer service to internal and external customers, come join us!
In your new role you will:
- Timely and accurate input of vendor invoices; approximately 200 -300 a month
- Review and process employee expense reports; approximately 150 a month
- Adhere to payment and reimbursement policies, educating employees on policies
- Confirm invoices against budgets
- Coordinate payments and reimbursements among our offices globally
- Process check runs and payments via online banking systems
- Manage payment schedules to avoid late fees and maintain positive vendor relationships.
- Research and resolve vendor inquiries
- Maintain documentation of AP processes
- Assist in streamlining and improving processes based on best practices
- Reconcile sub-ledgers to the general ledger
- Maintain account work papers for AP and Employee Expense general ledger accounts
- Other duties and projects as needed
What you need to succeed
- Minimum 3 years of Accounting and/or Accounts Payable experience
- Associate Degree in Accounting preferred
- General ledger and job costing experience a plus
- Experience with multi-company and multi-currency transactions desired
- Ability to remain professional while working under pressure to meet deadlines
- Strong organizational, multi-tasking and prioritizing skills
- Demonstrated ability to thrive in a fast-paced environment
- Excellent communication and interpersonal skills with a customer service focus
- Ability to work both independently and as part of a collaborative team
- Strong computer skills including proficiency in Microsoft Office Suite and Adobe
- Intermediate experience in Excel, including xlookup, pivot tables and formulas
Why choose NBBJ?
We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.
- NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
- Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
- We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
- In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
- We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
- Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.
NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.
NBBJ does not accept unsolicited resumes or similar submissions from third party recruiters or employment agencies. Any unsolicited materials received by NBBJ from a source other than an individual candidate will be considered NBBJ property and NBBJ reserves the right to pursue and hire candidates referred to us without any financial obligation to the third party in question. If you are interested in becoming an approved NBBJ external recruiter, please contact a member of the NBBJ Talent Acquisition Team.
