- Experience with Texas State software and programs (SAP, TCM, Marketplace)
- Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and Adobe Sign.
- Experience with documentation of Procurement Cards, daily expenditures, and reconciliation of Pcard statements against expenses.
- Ability to manage workload effectively with competing deadlines and priorities.
- Ability to gather, coordinate, and compile data as needed.
- Ability to work independently and as part of a team.
- Ability to independently resolve problems.
- Ability to develop and maintain accurate and comprehensive records and files.
- Knowledge of basic math skills
- Demonstration strong interpersonal skills
- Strong attention to detail & organizational skills
- Strong problem-solving, oral, and written communication skills and the ability to work effectively with all levels of staff and management.
- Knowledge of Texas State University’s organizational structure
- Knowledge of TXST policies and procedures.
- A minimum of two years of procurement experience.
Responsible for maintaining the procurement of goods and services for assigned areas through sources of local, state, and open market orders. Responsible for managing contracted services and subawards, processing employee reimbursements, and managing invoice payments through accounts payable.
Job Duties
- Coordinate, issue, and review orders. Obtain formal bids, soul source, and proprietary justifications; obtain informal bids and quotes; write various specifications; and maintain required documentation. Track orders and resolve issues that may arise.
- Manage external and internal contracted services and subawards. Ensure compliance; enter Personal Services Contracts, and subawards routed through OSP in Total Contract Manager (TCM). Obtain Contract Purchase Orders. Prepare and send invoices per contract agreements, track payments, and deposit as per University policy.
- Reconcile vendor invoices with quotes and ensure timely delivery to Accounts Payable. Maintain required documentation.
- Balance Pcard ledgers with monthly credit card statements and maintain documentation for audits and per records retention.
- Process staff reimbursements for goods purchased relative to department grants and projects.
APPLICANTS ARE REQUIRED TO SUBMIT A WORD DOCUMENT THAT CLEARLY EXPLAINS HOW THEY MEET EACH OF THE LISTED REQUIRED QUALIFICATIONS FOR THE POSITION AND ATTACH WHERE INDICATED “OTHER REQUIRED DOCUMENTS” UNDER “REQUIRED DOCUMENTS”. FAILURE TO DO SO WILL RESULT IN DISQUALIFICATION OF CONSIDERATION FOR THIS POSITION.
THE ONLINE APPLICATION FORM MUST BE COMPREHENSIVE AND COMPLETED IN ITS ENTIRETY, INCLUDING WORK HISTORY. APPLICANTS MUST ATTACH A COVER LETTER, RESUMER AND A LIST OF REFERENCES. FAILURE TO DO SO WILL RESULT IN DISQUALIFICATION OF CONSIDERATION FOR THIS POSITION.
The successful candidate must be able to obtain a Texas Driver’s License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system within 30 days of employment, as the position may require travel and occasional work on weekends.
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
