ASSOCIATE DIRECTOR, PUBLICATIONS SPECIALIST

ROLE SUMMARY

As a member of the Publications Management Team (PMT), the Associate Director, Publications Specialist will be primarily responsible for managing the development and execution of global publication plans for multiple products across various therapeutic areas. S/he will support several Scientific Publication Committees (SPCs) and provide expertise on Pfizer’s publication standards and best practices as well as manage SPC budgets and vendors. Knowledge of external publications guidelines and recommendations is also a requirement.

The ideal candidate will be knowledgeable about current publication trends and practices and proficient with publications management software. A self-starter with innovative ideas and the ability to recommend process improvements is required to support Pfizer’s Purpose Blueprint. The Associate Director, Publications Specialist may support projects within the PMT and across the enterprise with minimal oversight. This role will work with multi-functional colleagues across the Enterprise and partners external to Pfizer. 

ROLE RESPONSIBILITIES

• Responsible for execution of publication policy and process standards and communication of any policy and process changes, in collaboration with Publication Team Management
• Routinely trains SPCs regarding publication policies and guidelines
• Supports SPC with publication planning and execution
• Coordinates the development of a publication plan for a number of products within the established business planning cycle
• Uses publication planning experience and product knowledge to contribute to the development of publication plans
• Serves as a consultant to the SPC on the selection of appropriate journals and congresses for scientific data submission
• Reviews contracts to ensure appropriate disclosures are applied and to uphold transparency standards
• Works closely with the Medical leads of each SPC to ensure successful development and execution of the publication plan
• Utilizes Aurora, a Salesforce-based publications management system, to maintain accurate and efficient handling of publication records. Oversees vendors on the use of Aurora, ensuring adherence to standards and procedures
• Identifies and drives metrics, process improvement and sharing of best practices to further enhance the efficiency of the publication processes
• Establishes and manages assigned product publication budgets, up to $10M. Partners with Operations to maintain/monitor publication budget forecasts
• Collaborates with Pfizer Procurement regarding vendor selection, contracting and ongoing monitoring of vendor relationships
• Works in a vendor-facing role to communicate key information and requirements to Publication Agencies
• Works with Publication Agencies to educate them on established Pfizer Publication policies and procedures
• Takes a lead role with vendors in facilitating issue resolution
• Respectfully challenges practices, decisions or ideas to uphold integrity and ethical standards. Once decisions are made, fully supports and implements agreed upon courses of actions
• May engage with external professional and industry members to advance the profession

QUALIFICATIONS

• Experience with the development and management of scientific publications emanating from clinical trials, strong understanding of medical publication guidelines such as ICMJE, and basic knowledge of data analysis and/or study reporting
• Bachelor’s degree required. Advanced degree (PhD, PharmD or Masters) in health science preferred
• 5+ years of experience in the pharmaceutical or medical publications/communications industry, including 2+ years of experience in medical/scientific publications required
• Experience in facilitating cross-functional and matrixed teams
• Proficiency in using publications management software; experience with Salesforce and/or reporting/analytics tools preferred
• Demonstrated ability to effectively work independently and produce quality results with few errors
• Strong interpersonal skills and negotiating capabilities
• Demonstrated ability to lead/manage multiple projects simultaneously and bring projects to successful completion. Routinely takes initiative
• Proficient organizational and time management skills
• Vendor management experience
• Project management experience
• Financial management experience
• Excellent oral/written communication skills. Demonstrated ability to design, develop and deliver effective presentations
• Demonstrated flexibility and willingness to embrace change
• Effective decision maker, analytical and solution-oriented
• Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.

ORGANIZATIONAL RELATIONSHIPS

• Reports to Director, Publications Specialist under the Publications Management Sr Director/Team Leader
• Strong partnership with: Global Pfizer colleagues involved in the development of publications (e.g., Clinical/Medical Directors, Biostatisticians, Outcome Research colleagues); Procurement/Medical Finance colleagues providing business/financial support; Legal/Compliance/Intellectual Property Attorneys  
• Collaborates well with other Worldwide Medical and Safety colleagues
• Partners with external stakeholders including medical writing vendors, ClinicalTrials.gov personnel and others as appropriate
• Partners with professional societies and industry colleagues via working groups, advisory panels, etc.

PHYSICAL/MENTAL REQUIREMENTS

• Ability to travel
• Computer aptitude

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

• Required to be in office an average of 2.5 days per week
• Ability to accommodate global/virtual meetings, as needed for assignments or projects, across global time zones
• Overnight travel up to 10% to attend team and department meetings and training

Work Location Assignment: Hybrid

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The annual base salary for this position ranges from $131,200.00 to $218,600.00. In addition, this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 17.5% of the base salary and eligibility to participate in our share based long term incentive program. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided does not apply to Tampa, FL or any location outside of the United States.

Relocation assistance may be available based on business needs and/or eligibility.

Medical

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