This position involves multifaceted responsibilities, requiring organizational skills, attention to detail, excellent writing and verbal communication skills, problem-solving abilities, collaboration, the ability to work independently within a team, and efficient management of diverse tasks to ensure the smooth operation of the academic department.

This position will be supporting over 30 faculty, LTAs, staff, GAs, and over 100 graduate students.

The Department of Disability and Psychoeducational Studies offers nationally recognized undergraduate, master's, educational specialist, and doctoral-level degrees. Our degrees prepare teachers, counselors, specialists, administrators, school psychologists, school counselors, and researchers and educators in special education, rehabilitation, school psychology, gifted education, sign language and deaf studies, and educational interpreting.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties and Responsibilities:

• Facilitate smooth communication within departments, university colleges, and external parties.
• Collaborate and act as a liaison to the Disability Resource Center for accommodations, interpreters, accessibility.
• Oversight of Other Professional Services, Room and Course scheduling requests, time approval (including course changes and updates).
• Training and ongoing mentoring of fellow Program Coordinators and student workers.
• Provide backup for fellow Program Coordinators as needed.
• Perform work to maintain ListServ and key issuance.
• Coordinate and collaborate on special projects with the Grants Management Team to support faculty in routine grant funded transactions.
• Complete department financial transaction processing (e.g., travel arrangements, professional memberships, reimbursements, P Card reconciliations, operational advances, purchasing, etc.).
• Perform a variety of specialized administration responsibilities to support programs in various areas including Deaf Studies, Counseling, School Psychology and Special Education.
• Assist program area faculty leaders with administrative issues.
• Provide administrative support for community related outreach programs and enrollment.
• Comprehensive support for undergraduate and graduate students, including liaison with Grad College, SLATE, RCW-GCF Awards, GradPath, and Grad App processes.
• Assist with student orientation.
• Coordinate interviews and events.
• Manage student enrollments, course maintenance, and funding placeholders.
• Create and manage Qualtrics Surveys and Reports.
• Support for program accreditations and maintenance of Practicum/Internship records.
• Purchase instructional materials (e.g., test kits, scoring software, manuals).
• All other duties and responsibilities, as assigned.

Knowledge, Skills, and Abilities: 

• Ability to exercise discretion in working with highly confidential and sensitive matters.
• Ability to accommodate and respond to shifting priorities, and multiple demanding projects, in a manner that is effective and efficient.
• Excellent time management skills.
• Strong organizational, analytical, and problem-solving abilities.
• Excellent communication skills and ability to work with a wide range of people at all levels of the organization.
• Ability to work collaboratively within a team.

• 1 year of relevant work experience required.

• Bachelor's degree or equivalent advanced learning attained through experience required.

• Proficient experience with UArizona policies and procedure
• Experience with University of Arizona systems such as: UAccess Student, UAaccess Employee, UAccess Analytics, and UAccess Financials
• Demonstrated experience in effectively working across department