EXECUTIVE ASSISTANT

Job Description

Who We Are

Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms. We are headquartered in New York City, with offices in Los Angeles and Toronto. A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service.  Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain’s New York Business and Los Angeles Business Journal. Together we are building a place of belonging.

At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe and empowered. We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.

Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow.

What You’ll Do

• Provide full administrative support to Executive team members.
• Manage complex calendar scheduling and strategically drive and manage time of the leaders you support
• Understand how to handle calls from high profile contacts in a poised and professional manner
• Design and prepare materials as needed for meetings, presentations, etc. in advance to ensure leaders are prepared with proper context
• Manages travel arrangements, submits travel and other business related expenses for reimbursement
• Prepare and/or proofs presentations and emails when required
• Plan, schedule and organize work
• Maintain a positive work environment for employees as a team player
• Build relationships with Executive Assistants throughout the team and across the company as well as with HR, Finance, and Legal partners for the organization
• Act as the main point of contact for the leaders among executives, employees, clients and other external partners
• Perform other general administrative/project management duties as assigned

Who You Are

• Ability to develop systematic approach to getting multiple tasks completed
• Ability to handle sensitive and/or confidential material and information appropriately
• A skilled organizer – ability to manage multiple projects simultaneously
• Someone with strong interpersonal skills with the ability to communicate effectively with all levels within the organization
• Someone who thrives in a dynamic, fast-paced, deadline-driven media environment
• A story-teller that can create a presentation from conception through completion
• A strong writer/editor of internal and external correspondence

Preferred Skills & Experience

• BA/BS or with administrative assistant experience for a senior-level executive           
• Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure
• Able to successfully balance multiple priorities
• Expert with Microsoft Office suite
• Knowledge of virtual meeting programs (Microsoft Teams, Zoom, etc.)
• Able to handle confidential information with a high level of professionalism and discretion
• Expert level written and verbal communication skills
• Great interpersonal skills; proactive, flexible and a strong decision making ability
• Strong creative writing and presentation experience

Certificates, Licenses and Registrations
N/A

Physical Activity and Work Environment

N/A

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Horizon Media is proud to be an equal opportunity workplace.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

A successful applicant’s actual base salary may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity. As an organization, we take an aptitude and competency-based hiring approach.  We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.