SENIOR ASSOCIATE, PAYROLL

Job Overview

We are looking for a Payroll Senior Associate to report to the Payroll Manager within our Finance Department.

This is a supporting but highly impactful position of the payroll function for a Boston-based employee workforce and a small set of geographically dispersed employees (Canada and UK).  The Associate will be responsible for day to day administration, partnering with the Manager and team for all regular and unique pay cycles through completion of related tax and reporting requirements. 

This individual will partner with our Finance and HR teams to provide ancillary support and to assist with special projects.

The ideal candidate for this position should have strong knowledge of U.S. payroll processes and the ability to prioritize and multi-task. They must have absolute discretion and strong collaboration and communication skills with a focused and proven attention to detail.

Responsibilities

• Prepare bi-weekly and monthly payroll cycles: monitor time cards, prorate salary as needed, leave calculations, special compensation amounts, and bonus payrolls

• Ensure administration of payroll transactions are timely and in accordance with all applicable State/Federal laws and IRS regulations

• Properly account for benefit transactions, miscellaneous, wage garnishment and retirement deductions withheld from employees’ bi-weekly and monthly paychecks

• Assist with the preparation and audit of payroll transactions such as, but not limited to, wage garnishments, tax withholding information, deductions, pay calculations, retroactive transactions, and reimbursements prior to processing each payroll cycle

• Collaborate with the Human Resources team to ensure the processing of new hires, terminations, transfers and promotions are reflected accurately and timely within the Workday system

• Responsible for the coordination efforts between Payroll, Human Resources, other Departments to ensure proper flow and maintenance of relevant employee data for regulatory or ad hoc reporting

• Serve as a key employee contact to resolve payroll issues

• Assist with quality review, data analysis, ensuring accuracy between systems (Workday to ADP, Workday to other) 

• Track and resolve employee questions and maintain FAQ for employee reference

• Complete and process Verification of Employment requests

• Prepare and post payroll journal entries into our accounting system

• Prepare analytics of compensation expenses as compared to budget; prepare projected compensation, benefits and employer tax expenses through end of year

• Assist with our HRIS system (Workday) automation and other ad hoc projects

• Assist with documenting Standard Operating Procedures and Policies

Qualifications

• 3+ years of experience handling all aspects of payroll administration in a complex organization, preferably within financial services or another professional services industry

• CPP Certification is a plus

• Previous experience with multiple payroll vendors and assisting with system implementations and upgrades is a plus

• Detail-oriented with strong organizational, problem-solving skills, and the ability to prioritize

• High level of proficiency in auditing data, reconciliation and controls

• Good interpersonal, oral and written communication skills

• Ability to collaborate and deliver on leadership-directed tasks and provide ongoing feedback and communication to manager and team.

• Able to maintain the confidentially of employee payroll and benefits data

• Able to work closely and effectively with a diverse employee population

• Proficiency in Microsoft Office Suite (strong, proficient Excel skills preferred)

• Experience with processing US payroll via ADP Workforce Now required

• Experience with multi-state payroll preferred

• Experience with Workday is preferred

• Experience processing Canada and UK payroll is a plus

We maintain a friendly, team-oriented environment and place a high value on professionalism, attitude and initiative.