The University of Arizona’s College of Applied Science and Technology (CAST) is seeking a CyberApolis Integration Project Officer who will assist the Center with routine project management duties, coordination with external stakeholders, and responsibilities consistent with CAST’s purpose, vision, and values.

This position will require the ability to multi-task in a fast-paced environment. This position will manage assigned projects while coordinating with the PI, CAST Business Office, Center Executive Director, Center Operations Manager, Sponsored Projects Services (SPS), Office of Research Contracts (ORC), and any other internal or external offices involved with the managed projects. This is an onsite position at the University of Arizona’s Sierra Vista campus. The ideal candidate will have demonstrated experience with Microsoft Office, a willingness to work in a program that supports both civilian and U.S. government learning objectives, the ability to use critical, independent thinking, and the ability to communicate effectively. Applicants must be currently authorized to work in the United States, possess a valid Arizona Driver's license, and be able to drive per University policy at the time of hire.

The University of Arizona's College of Applied Science and Technology is a National Security Agency-designated Center of Academic Excellence in Cyber Operations (CAE-CO), and an Office of Director of National Intelligence designated Intelligence Community Center of Academic Excellence (IC CAE). CAST is the only college at UArizona that offers a Bachelor of Applied Science (BAS) Degree. CAST education is facilitated by the college’s one-of-a-kind Virtual Learning Environment that includes CyberApolis, a unique virtual city of 15,000 AI-driven bots who conduct business, engage in cyber media, and demonstrate human vulnerabilities that support scenarios in our classes. CAST is the University of Arizona’s only college headquartered in Sierra Vista. Sierra Vista is located 75 miles southeast of the Tucson campus and is the home to Fort Huachuca and the Army’s Military Intelligence Center of Excellence.

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Under moderate guidance, manage assigned grants, contracts, and sales or service project requirements by overseeing the project's cost, performance, and schedule. Maintain both electronic and hard copy project folders, ensuring they contain essential documents such as point of contact lists, project briefings, quad charts, contracts and modifications, reports and mitigation plans, schedules and updates, budget forms and updates, and transaction documentation. Conduct weekly, monthly, and quarterly project surveillance as required, identify and document any variances, and prepare mitigation plans for submission if needed. Additionally, coordinate the release and tracking of project funding.

Coordinate with the Principal Investigator (PI), CAST Business Office, Center Executive Director, Center Operations Manager, Sponsored Projects Services (SPS), Office of Research Contracts (ORC), and other relevant offices for managed projects. Track all project funding and expenditures, maintaining an up-to-date project budget and copies of all transactions. Oversee the development, review, and submission of project reports, and organize required meetings and reporting, including Kick Off meetings, weekly project meetings with minutes, monthly status reports, quarterly in-progress reviews, milestone deliveries and reports, logistics and other necessary meetings and reports as assigned.

The planning and management of the project-based CyberApolis student and CyberApolis course schedules.

Coordinate the development, review, and submission of grant, contracts, and other general agreement (e.g. CRADA, OTA, etc.) project proposals.

Coordinate with the Center Executive Director, Center Operations Manager, the CAST Business Office, Sponsored Projects Services (SPS), Office of Research Contracts (ORC), and the Associate Dean for Research on the review and submission of project proposals and budgets.

Prepare the tracking and management of the C3 Research Portfolio
Maintain a proposal tracking matrix
Assist in the qualification and submission review process
Coordinate with Sponsored Projects Services and Office of Research Contracts
Proposal submissions & approval support
Proposal tracking & notification

Knowledge, Skills & Abilities:

• Knowledge of contract management
• Knowledge of budget management
• Knowledge of Organizational Skills: must maintain accurate and up-to-date schedules and efficiently manage multiple requests. This includes attention to detail and the ability to prioritize tasks.
• Knowledge of Interpersonal Skills: building rapport and maintaining positive relationships with stakeholders is crucial for successful CyberApolis coordination. This involves understanding different communication styles and being flexible in accommodating everyone's needs.
• Ability to use critical, independent thinking
• Ability to effectively communicate
• Ability to multi-task in a fast-paced environment
• Excellent time management skills
• Proficiency in Microsoft Office software and project scheduling applications
• Ability to obtain a US security clearance

• Bachelor’s degree or equivalent advanced learning attained through professional-level experience required.
• Minimum 3 years of related work experience.
• Ability to drive according to the University .

• Demonstrated experience with 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit
• Requirements for Federal Awards
• Demonstrated experience with the Federal Acquisition Regulation (FAR)
• Database creation and management experience
• Certified Associate in Project Management (CAPM)
• Demonstrated experience working with industry and government partner organizations
• Demonstrated experience with Microsoft Office