Key Responsibilities:
• Monitor customer interactions
o Inbound and outbound calls, email, Interactive Voice Response (IVR) scripts, SMS/text, chat, and other channel communications to ensure quality and compliance standards are met. Approved call guides, call flows, scripts, FAQs, and other knowledge articles are the source documents used for evaluation of the customer interaction.
o Evaluates, observes, and monitors agent use of various systems as part of their role to support customer engagement and manage transactions helping to ensure accurate documentation.
o Ensures adherence to quality assurance policies and procedures, identifying gaps and recommending corrective actions.
o Interface with work force management to drive productivity improvement to ensure operational excellence.
o Perform scheduled coaching/feedback sessions with agents, Team Leads/Associate Directors to ensure quality performance feedback is provided in a timely manner.
o Where applicable, provides feedback to the agent offering skill coaching, contact handling performance evaluation using Novartis provided QA guidelines and evaluation tools.
• Assess agent performance
o Measures agent use of customer service skills, approved communication materials such as call guides, frequently asked questions (FAQs) and other knowledge articles to handle each customer interaction effectively and accurately.
o The Performance Excellence Analyst will evaluate agent utilization of Novartis technology systems provided them to perform their role.
o This position will review and evaluate proper identification and reporting of potential adverse events (PAE) and any product technical complaints.
o Provides quality ratings and identifies and/or recommends training areas for coaching and development.
o Performs performance monitoring calibration to ensure alignment with key business partners.
• Monitor trends
o Document and share trends and insights that support the growth and development of overall contact center performance, especially in quality measures that impact satisfaction, efficiency, and agent attrition, including but not limited to:
o The improvement of call, voice, and other channel communication experiences
o Identifying possible areas of business risk reduction
o Supporting continuous improvement in the Patient Support Center’s processes
o Identifying and addressing potential customer interaction issues
o Providing feedback regarding quality monitoring findings to key roles and partners regarding new/existing technology solutions for documentation, insight gathering, opt outs/channel suppressions.
• Technological Responsibilities
o Uses PSC systems and resources to identify areas to improve agent processes and performance that impact engagement, both customer and agent satisfaction. This role contributes information that supports the user stories, journeys and customer experience flows.
o Systems may include recorded calls, Natural Language Processing speech analytics, Customer Relationship Management (CRM), and telephony platforms
o Work across systems to access quality performance reports
• This role supports the performance of customer-facing Case Management and Reimbursement team members providing support to patients, physician office staff, pharmacists, and in-ternal partners.
• Provide quality performance feedback using defined tools and systems to the team. Areas of performance feedback include team support and resolution for customer requests and incidents – how accurately and efficiently calls and contacts are handled when received from patients, their caregivers and members of the healthcare team and educate/advise current and prospective members about the most suitable plans/benefits based on their needs.
What You’ll Bring to the Role:
Education: High school diploma or GED required. Bachelor’s degree preferred
Essential Requirements:
• 1-3 years contact center or related quality monitoring experience
• Strong communication skills including active listening, providing detailed feedback, creating documentation, paraphrasing
• Working with QA monitoring systems such as Genesys, NICE, Verint or other solutions
• Ability to grow with the evolving Patient Support Center landscape
• Ability to build, inspire, and motivate a team
• Proficient in MS Office applications specifically Excel, PowerPoint, Teams, Word
Desirable Requirements:
• Successful team player skills working across multiple locations (both remotely and onsite)
• Experience working in a Patient Services contact center is desired
• Prior knowledge and experience with commercial and government insured patient reimbursement programs including copay, savings cards, vouchers, free trial offer and/or prior authorization, benefit investigation and verification, appeals, and payer policies and procedures with both pharmacy and medical benefit products.
Other Work Requirements:
• Ability to be flexible on schedule and hours (8:00 am – 5:00 pm EST, 9:00 am – 6:00 pm EST)
• May be required and scheduled to work on Novartis US holidays as determined by business need
The pay range for this position at commencement of employment is expected to be between $69,300 and $103,900 per year; however, while salary ranges are effective from 1/1/24 through 12/31/24, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to geographical location, experience level, knowledge, skills and abilities. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company re-serves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?
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