Assistant Director of Housing Operations
Johns Hopkins University
Location: Homewood Alabama
Time: 2 weeks ago
Reporting to the Associate Director for Housing Operations, we are seeking an Assistant Director of Housing Operations who will be responsible for managing processes related to all aspects of university housing including the incoming first-year assignments, the upper-class room Selection Processes, and housing accommodations in collaboration with Student Disability Services and Office of Institutional Equity. This position is also responsible for maintaining the student housing porta and generating statistical reports with a focus on space usage analysis and occupancy. This position will assist the Associate Director of Housing Operations in managing all tasks related to residence housing, including but not limited to, student assignments, billing, communications, housing policies and procedures, opening/closing processes, central office and residence hall operations, student portal and On-Campus Living website, managing data accurate data in StarRez, and communicating with students, parents & departmental partners and representatives.
Specific Duties & Responsibilities
Housing Assignments
- Assist in the incoming first-year room assignment process: Act as department liaison with Admissions to retrieve all relevant information on the incoming first-year class, revise all publications and forms, and manage housing updates on the incoming student portal.
- Oversee the Room Selection Process including, but not limited to, creating a timeline for the Room Selection Process, creating weekly newsletters, oversight Room Selection Process events, and updating the JHU Events system to market RSP events.
- Coordinate the incoming first-year and rising sophomore accommodations placement process with the Office of Institutional Equity and the Office of Student Disability Services.
- Use StarRez to monitor application status, and contract submission process, match roommates/suitemates, and assign new students.
- Serve as a primary information source for current and prospective residents regarding housing options. Offer information regarding policies and procedures, and advise students with changing housing needs. Handle special situations as they arise.
- Manage first-year and upper-class room selection processes’ wait lists. Maintain consistent communications with students on the waitlist regarding, changing needs, waitlist status, etc.
- Responsible for initiating contact and follow-up with non-registered student residents regarding housing ineligibility.
- Serve as the primary point of contact for students taking or returning from LOA, students academically dismissed, readmitted students, and students studying abroad. Manage all housing applications, assignments, and/or cancellations accordingly.
- Maintain keys and use of emergency temporary spaces.
- Work closely with the Residence Directors in Residential Life in the coordination of room changes during the academic year.
- Assists in managing upper-class housing assignments and contracts for students residing in university housing.
- Lead information sessions regarding the upper-class room selection process, represent and explain the processes to students and parents, work with the LAN Administrator on the setup of the computer systems that support the process, and provide other general support as needed.
- Develop weekly assignment newsletters for incoming, upper-class, and transfer students to provide students with access to consistent and up-to-date information regarding the assignment process.
- Approve and ensure all room changes and assignment changes are processed correctly to Finance for student billing.
- Oversee and manage the Commuter Exemption process for residency requirements for first-year and secondary-year students. Update the residency requirement fulfillment for students.
- Work closely with the Associate Director of Residential Facilities, Assistant Director of Residential Facilities, and the Custodial Services Manager in the coordination of room preparedness
Front Desk Coverage
- Oversee and manage the On-Campus Living’s daily operations (front desk coverage, telephone coverage) and assist the Student Housing Coordinator with the supervision of student staff.
- Oversee the student staff schedule and maintain front desk coverage during business hours and peak periods of On-Campus Living processes.
- Assist in the management of the main email address for On-Campus Living to confirm students, campus partners, parents/family are receiving adequate responses promptly.
- Prepare drafts, templates, and information outlines for student staff and the Student Housing Coordinator to distribute via email, phone, and social media.
- Yearly update an On-Campus Living Student Staff Customer Service Guide to make sure the most recent information is being communicated.
Housing Operations
- Assist in managing the training of the On-Campus Living staff and campus partners on StarRez.
- Interact with students and parents, assess needs and determine appropriate assignment adjustments, and manage the waitlist to respond to incoming first-year and rising upperclass room preferences.
- Ensure an accurate, up-to-date database (StarRez) and generate reports for management regarding the status of confirmations and space allocation for students.
- Assist in the preparation of On-Campus Living publications, including writing, editing, and taking photographs when needed. These publications include but are not limited to, the On-Campus Living website, Room Selection Process handouts, etc. Assist in the revisions and editing of student housing contracts.
- Correspond/interact with student residents regarding move-in and move-out procedures & requirements.
- Assist in updating Standard Operating Procedures (SOPS) to align with On-Campus Living processes.
- Interact with students and parents, particularly prospective and incoming students and their parents, on the phone, through email, in person, and at Admissions open houses; explain housing policy, procedures, and processes for obtaining space in University housing; discuss and respond to special needs and requests; troubleshoot and respond to problems and complaints.
- Actively participate in Opening and Closing processes, including, but not limited to being present to assist students and their families, and assist with the coordination of first-year student move-in, returning student move-in, and Closing processes.
- Assist in the management of the early move-in process for pre-orientation student groups, including drafting communication to group coordinator, serving as a secondary point of contact for groups, maintaining accurate move-in data in StarRez, and running daily reports to notify On-Campus Living areas and campus partners of all early arrivals.
- Assist in creating occupancy statistics and other reports as needed. assist in managing statistical reports & analysis on space usage & occupancy.
- Assist in the maintenance of the housing software, StarRez, including the layout of the housing portal, editing content, troubleshooting technical issues students encounter, adjusting deadlines, and allowing students to have access to additional content (e.g., commuter exemption form) within the portal.
Supervision
- Direct supervision of the Student Housing Coordinator. Supervise and direct the daily operation of the Front Desk Coverage and assignments area. Provide coaching and mentoring as needed.
- Assisting the Student Housing Coordinator with Marketing and Communications for On-Campus Living.
- Provide guidance to the Student Housing coordinator on website management, social media strategies, and Room Selection Process (RSP) assessment surveys.
Special Knowledge, Skills & Abilities
- Courteous with strong customer service orientation, the ability to multi-task, and work comfortably in a fast-paced, student-centered/diverse environment.
- Dependable with proficient attention to detail, strong communication and decision-making skills, must be flexible with the ability to adapt to change quickly. Able to exhibit maturity, professionalism, and sound judgment.
- Leadership, Team Builder, Communicates Effectively, Knowledge Worker, Decision Maker, Strategic Perspective, Leverages Resources (Coaches and Develops), Demonstrates Ethical Behavior, Maximizes Team Effectiveness, Supportive of Change
- Able to demonstrate and support a philosophy of excellent customer service, and diversity & inclusion.
- Experience using a computerized maintenance management system
- Experience with StarRez preferred
- Microsoft Office Suite, SQL database, in addition to other software packages and computer skills as needed.
Physical requirements
- Ability to work in a fast-paced environment, standing for long periods of time and lifting up to 50 lbs.
Minimum Qualifications
- Bachelor’s Degree required.
- One to three years’ experience in residence life/housing operations.
- One to three years’ experience in housing assignment process.
Preferred Qualifications
- Master’s Degree preferred in higher education/college student personnel preferred.
Classified Title: Student Housing Administrator
Job Posting Title (Working Title): Assistant Director of Housing Operations
Role/Level/Range: ACRO40/E/03/CE
Starting Salary Range: $38,025 - $68,250 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Mon - Fri 8:30am - 5:00pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: Community Living Housing
Personnel area: University Student Services
Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: .
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law:
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit .
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Assistant Director of Housing Operations
Reporting to the Associate Director for Housing Operations, we are seeking an Assistant Director of Housing Operations who will be responsible for managing processes related to all aspects of university housing including the incoming first-year assignments, the upper-class room Selection Processes, and housing accommodations in collaboration with Student Disability Services and Office of Institutional Equity. This position is also responsible for maintaining the student housing porta and generating statistical reports with a focus on space usage analysis and occupancy. This position will assist the Associate Director of Housing Operations in managing all tasks related to residence housing, including but not limited to, student assignments, billing, communications, housing policies and procedures, opening/closing processes, central office and residence hall operations, student portal and On-Campus Living website, managing data accurate data in StarRez, and communicating with students, parents & departmental partners and representatives.
Specific Duties & Responsibilities
Housing Assignments
- Assist in the incoming first-year room assignment process: Act as department liaison with Admissions to retrieve all relevant information on the incoming first-year class, revise all publications and forms, and manage housing updates on the incoming student portal.
- Oversee the Room Selection Process including, but not limited to, creating a timeline for the Room Selection Process, creating weekly newsletters, oversight Room Selection Process events, and updating the JHU Events system to market RSP events.
- Coordinate the incoming first-year and rising sophomore accommodations placement process with the Office of Institutional Equity and the Office of Student Disability Services.
- Use StarRez to monitor application status, and contract submission process, match roommates/suitemates, and assign new students.
- Serve as a primary information source for current and prospective residents regarding housing options. Offer information regarding policies and procedures, and advise students with changing housing needs. Handle special situations as they arise.
- Manage first-year and upper-class room selection processes’ wait lists. Maintain consistent communications with students on the waitlist regarding, changing needs, waitlist status, etc.
- Responsible for initiating contact and follow-up with non-registered student residents regarding housing ineligibility.
- Serve as the primary point of contact for students taking or returning from LOA, students academically dismissed, readmitted students, and students studying abroad. Manage all housing applications, assignments, and/or cancellations accordingly.
- Maintain keys and use of emergency temporary spaces.
- Work closely with the Residence Directors in Residential Life in the coordination of room changes during the academic year.
- Assists in managing upper-class housing assignments and contracts for students residing in university housing.
- Lead information sessions regarding the upper-class room selection process, represent and explain the processes to students and parents, work with the LAN Administrator on the setup of the computer systems that support the process, and provide other general support as needed.
- Develop weekly assignment newsletters for incoming, upper-class, and transfer students to provide students with access to consistent and up-to-date information regarding the assignment process.
- Approve and ensure all room changes and assignment changes are processed correctly to Finance for student billing.
- Oversee and manage the Commuter Exemption process for residency requirements for first-year and secondary-year students. Update the residency requirement fulfillment for students.
- Work closely with the Associate Director of Residential Facilities, Assistant Director of Residential Facilities, and the Custodial Services Manager in the coordination of room preparedness
Front Desk Coverage
- Oversee and manage the On-Campus Living’s daily operations (front desk coverage, telephone coverage) and assist the Student Housing Coordinator with the supervision of student staff.
- Oversee the student staff schedule and maintain front desk coverage during business hours and peak periods of On-Campus Living processes.
- Assist in the management of the main email address for On-Campus Living to confirm students, campus partners, parents/family are receiving adequate responses promptly.
- Prepare drafts, templates, and information outlines for student staff and the Student Housing Coordinator to distribute via email, phone, and social media.
- Yearly update an On-Campus Living Student Staff Customer Service Guide to make sure the most recent information is being communicated.
Housing Operations
- Assist in managing the training of the On-Campus Living staff and campus partners on StarRez.
- Interact with students and parents, assess needs and determine appropriate assignment adjustments, and manage the waitlist to respond to incoming first-year and rising upperclass room preferences.
- Ensure an accurate, up-to-date database (StarRez) and generate reports for management regarding the status of confirmations and space allocation for students.
- Assist in the preparation of On-Campus Living publications, including writing, editing, and taking photographs when needed. These publications include but are not limited to, the On-Campus Living website, Room Selection Process handouts, etc. Assist in the revisions and editing of student housing contracts.
- Correspond/interact with student residents regarding move-in and move-out procedures & requirements.
- Assist in updating Standard Operating Procedures (SOPS) to align with On-Campus Living processes.
- Interact with students and parents, particularly prospective and incoming students and their parents, on the phone, through email, in person, and at Admissions open houses; explain housing policy, procedures, and processes for obtaining space in University housing; discuss and respond to special needs and requests; troubleshoot and respond to problems and complaints.
- Actively participate in Opening and Closing processes, including, but not limited to being present to assist students and their families, and assist with the coordination of first-year student move-in, returning student move-in, and Closing processes.
- Assist in the management of the early move-in process for pre-orientation student groups, including drafting communication to group coordinator, serving as a secondary point of contact for groups, maintaining accurate move-in data in StarRez, and running daily reports to notify On-Campus Living areas and campus partners of all early arrivals.
- Assist in creating occupancy statistics and other reports as needed. assist in managing statistical reports & analysis on space usage & occupancy.
- Assist in the maintenance of the housing software, StarRez, including the layout of the housing portal, editing content, troubleshooting technical issues students encounter, adjusting deadlines, and allowing students to have access to additional content (e.g., commuter exemption form) within the portal.
Supervision
- Direct supervision of the Student Housing Coordinator. Supervise and direct the daily operation of the Front Desk Coverage and assignments area. Provide coaching and mentoring as needed.
- Assisting the Student Housing Coordinator with Marketing and Communications for On-Campus Living.
- Provide guidance to the Student Housing coordinator on website management, social media strategies, and Room Selection Process (RSP) assessment surveys.
Special Knowledge, Skills & Abilities
- Courteous with strong customer service orientation, the ability to multi-task, and work comfortably in a fast-paced, student-centered/diverse environment.
- Dependable with proficient attention to detail, strong communication and decision-making skills, must be flexible with the ability to adapt to change quickly. Able to exhibit maturity, professionalism, and sound judgment.
- Leadership, Team Builder, Communicates Effectively, Knowledge Worker, Decision Maker, Strategic Perspective, Leverages Resources (Coaches and Develops), Demonstrates Ethical Behavior, Maximizes Team Effectiveness, Supportive of Change
- Able to demonstrate and support a philosophy of excellent customer service, and diversity & inclusion.
- Experience using a computerized maintenance management system
- Experience with StarRez preferred
- Microsoft Office Suite, SQL database, in addition to other software packages and computer skills as needed.
Physical requirements
- Ability to work in a fast-paced environment, standing for long periods of time and lifting up to 50 lbs.
Minimum Qualifications
- Bachelor’s Degree required.
- One to three years’ experience in residence life/housing operations.
- One to three years’ experience in housing assignment process.
Preferred Qualifications
- Master’s Degree preferred in higher education/college student personnel preferred.
Classified Title: Student Housing Administrator
Job Posting Title (Working Title): Assistant Director of Housing Operations
Role/Level/Range: ACRO40/E/03/CE
Starting Salary Range: $38,025 - $68,250 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Mon - Fri 8:30am - 5:00pm
Exempt Status: Exempt
Location: Homewood Campus
Department name: Community Living Housing
Personnel area: University Student Services
Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: .
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law:
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit .
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
