Program Assistant

Essential duties and responsibilities:

•    Perform a wide range of functions under the primary direction of the Program Manager as well as providing executive administrative/special project support to senior management.
•    Provide support to the Emergency Coordinating Officer for all administrative needs, including Emergency Operations Center (EOC) scheduling and meeting coordination, documents creation and retention, Workplace Contingency Plan Builder coordination, EM SharePoint Owner and data entry. Assist FDOT Directors with Everbridge as needed.
•    Act as HR Representative and provide local support to all staff which includes processing of new hires, benefit enrollment and direction to employee related concerns.  
•    Represent Jacobs Engineering Corporate Office to staff for integration of programs and distribution of compliance information, training requirements and corporate changes. 
•    Act as Timesheet Coordinator - Weekly coordinator of timesheet entries and submittals, and adjustments to include overtime, time exchange, discrepancies, and submittal to corporate payroll coordinator.
•    Support the corporate vision and mission for Jacobs Civil/TEAM Turnpike Unit to all employees while maintaining the highest level of integrity and ethics. 
•    Event planning, meeting coordination, and promotional materials management.
•    Provide administrative support to Jacobs & FDOT managers as needed.   





 

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together.

Jacobs health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Eligible employees and their dependents may elect medical, dental, vision, and basic life insurance. Employees are able to enroll in our company’s 401k plan, and if eligible, a deferred compensation plan, and Executive Deferral Plan. We have a paid time (PTO), seven paid holidays, one floating holiday, and caregiver leave. Hired applicants will be able to purchase discounted company stock and have the opportunity to receive a performance discretionary bonus.

#bia #omfs #ourjacobs

 

 

**Review carefully. Candidate hired must match all qualifications listed.

·    Seven to ten (7-10) years of advanced administrative support experience 
·    Advanced experience with common office software (including Microsoft Office) to accomplish work
·    Proven excellent written, typing and verbal communication skills
·    Proven self-starter, proactive, ability to plan, prioritize and organize workload
·    Demonstrated organizational skills and ability to pay close attention to details
·    Proven high level of professionalism, confidentiality, diplomacy and strong customer service skills    
·    Valid driver’s license with no major infractions




 

Ideally, You'll Also Have:

·    Associate’s degree
·    Experience working in a human relations, accounting and public utilities operations environment.
·    Ability to travel between project sites, client offices and the local office to perform all the required duties at each location
 

Working Conditions & Physical Requirements:

The work area can involve a working environment indoors, as well as, outdoors which could cause exposure to outdoor elements; proper environmental attire will be required.  Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, air borne particles, noxious gases, pathogens and various chemicals.  Safety is of the utmost importance.  The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.  

Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction.  In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment.

 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. 

Primary Location

: United States-Florida-Pompano Beach-US FL Pompano Beach

 

Travel

: Yes, 10 % of the Time

Job Posting

: May 1, 2024, 4:04:49 PM

Job

: Operations & Maintenance

Organization

: PPS

Job Type

: Experienced

Job Classification: Fulltime-Regular

Work Locations

: 

Capabilities: Highways and Bridges