Payroll Assistant

Key Responsibilities:

Payroll Authority: 

• Enter pay detail and reimbursements in to Ultimate system.
• Enter rate increases once specified approvals have been obtained.
• Authority to resolve payroll issues within established guidelines.
• Enter enrollments for benefit and deferred compensation plans in accordance with Company policy and Plan requirements
• Manage and coordinate invoices for Plan payments
• Work closely with Accounting to resolve benefit plan invoice discrepancies

Ultimate Payroll and PC Payroll Skills:

• Input personnel changes into the system.
• Input rate changes after confirming proper authorization from field management.
• Process terminations in system
• Process wage garnishments and withholding orders
• Auditing payroll reports prior to transmission of information.
• Enter enrollment for benefits and deferred compensation plans in accordance with Company policy and Plan requirements
• Audit Benefit deductions with Benefit Plan census files for billing accuracy

Maintain Personnel and System Records: 

• Keep employee records and computer records updated with current employee information, i.e. rates, W4 status, benefit status, address or telephone numbers, etc.
• Up-keep of I-9 documentation in files
• Perform manual update of vacation accruals for those employees working in more than one department during a pay cycle.
• Complete employment verification and return to specific agencies.
• Monitor and respond to Employee inquires in a timely manner

Multi State Reporting: 

• Complete all multi work site reports for assigned geographical region.
• Responding to outside inquiries from state agencies requiring payroll information.
• Communicating to our outside agencies related to unemployment department and department of revenue inquiries relative to employee withholding 

Qualifications:

• Minimum 2 years relevant Payroll and/or Benefits experience with a mid to large sized company (500+ employees)
• Knowledge of multi-state payroll (including CA) and experience applying unique tax rates
• Knowledge of wage withholding orders and garnishments.
• Advanced knowledge of Microsoft Excel
• Excellent employee service and written/verbal communication skills
• Desire and ability to work in a team-oriented environment
• Ability to work independently in a time sensitive environment
• Possess sound decision-making skills, critical thinking, and multi-task while working in a fast-paced environment with specific deadlines
• Basic knowledge of Benefits Plans Administration activities.

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today!

• Health, Dental, Vision insurance
• 401(k)
• Disability insurance
• Employee assistance program
• Paid time off
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