Administrative Assistant

How You’ll Spend Your time (administrative):

• Preparing engagement letters and business correspondence
• Preparing, formatting, and proof-reading presentation documents for accuracy
• Managing information, filing systems, faxing, scanning, copying
• Monitoring deadlines and the workload and deliverable turnaround time of all members of the admin team
• Coordinating conference call and in-house meetings with clients
• Ordering supplies and organizing them
• Ordering meals for events and meetings
• Processing mail
• Working on special projects Occasional lifting of boxes or other office supplies that do not exceed 20lbs
• Climbing or reaching

How You’ll Spend Your time (office manager):

• Supervising administrative staff
• Monitoring deadlines and the workload and deliverable turnaround time of all members of the admin team
• Providing training and guidance to all the admin team and onboards new admin team members.
• Responsible for overall office and facilities management – interacts with building management with regards to safety and security of the building and suite, maintenance issues, repairs, service and delivery matters; point person for all maintenance requests -submitting, following up, ensuring they are complete.
• Overseeing all office and kitchen supplies and cleanliness of overall office.
• Managing office security systems.
• Working closely with PIC, to coordinate office events and ensures that office operations run smoothly and efficiently.
• A/P management (PaperSave)- review invoices in papersave prior to PIC approval before it goes to finance for payment. 
• Identifying, creating, and running weekly, monthly, and quarterly reports to evaluate office’s progress toward goals.
• Serving as primary point of contact/liaison between the office and various firmwide teams, including HR, Coaching, and Marketing.
• Assisting partners and Managers in office with ad hoc requests.

The Kinds of People We Want to Talk to Have Many of The Following:

• Associate’s Degree or equivalent experience of 5-7+ years in a similar role
• Must process excellent Word, Outlook and Excel skills and ability to quickly learn proprietary software
• XCM, GoSystems, or experience with other tax software preferred
• Strong verbal and written communication skills
• Ability to type at least 55 wpm
• Prior experience is a plus

Ideal candidates must be highly motivated, possess a high level of professionalism, be organized and detail oriented with excellent communication and interpersonal skills. Must have a high level of professionalism.

The compensation for this position will vary by location. If you reside in Washington D.C., please see below. In addition to the base compensation, Withum offers a competitive benefits package and bonus program (for eligible roles) based on individual and firm performance. Final offer amounts are based on multiple factors such as the specific role, hiring location, as well as the individual’s skills, experience and qualifications. For additional information on our benefits, visit our website at .

Washington, D.C. ranges are from $65,000 - $80,000 annually

Withum will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, height, weight, disability or because they are a protected veteran.

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