Administrative Assistant | Req#3337

• Answer and direct phone calls
• Organize and schedule appointments and meetings
• Order office supplies
• Cover the reception desk when required
• Greet and assist visitors to the office
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Manage multiple projects
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
• Book conference calls, rooms, etc.
• Manage sensitive information in a confidential manner
• Reply to email, telephone, or face to face inquiries
• Develop and update administrative systems to make them more efficient
• Receive, sort, and distribute the mail
• Photocopy and print out documents on behalf of other colleagues
• Provide polite and professional communication
• Confirm restaurant reservations for senior staff

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

• Administrative Writing Skills
• Proficiency in Microsoft Office
• Professionalism
• Problem Solving
• Verbal Communication
• Office Administration Procedures
• Attention to Detail
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience
• Resourcefulness
• Anticipates Needs
• Flexibility
• Microsoft Office Skills

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